Review sensitive information before publishing a demo

List the areas a capture can reveal: account identity, workspace names, message previews, attachments, browser tabs, notifications, tooltips and open menus. The featured object may be harmless while a sidebar exposes unrelated information.

Use the organization’s actual approval process for material that belongs to customers or colleagues. This checklist helps locate visible content; it does not determine legal permission or replace a privacy review.

A fictional demo shows sample request R-094. The production team chooses a dedicated illustrative workspace and records these checks before capture.

• Queue screen: replace names and subjects in every visible row, not only R-094. Check avatars and any preview text.
• Detail screen: inspect notes, activity history, external links and attachment filenames. A neutral title does not make the underlying conversation safe.
• Account menu: use Example reviewer and a non-sensitive workspace label; avoid opening it if the task does not need it.
• Notification overlay: clear or disable unrelated incoming previews through an approved capture setup; recapture if one appears.
• Exported image: inspect corners and partially cropped panels at full size. Verify any replacement appears consistently in all states.

Source-level illustrative data keeps the interface natural and can preserve field relationships. Blur may be appropriate for a bounded area, but it can leave enough surrounding context to identify a person or record. Treat it as a technique requiring inspection, not a guarantee.

If an image is edited after capture, record the changed fields and check repeated occurrences. Replacing a requester in the header while leaving the same name in a comment or file path creates an incomplete review.

A camera move can expose regions that were outside the initial crop. A pause or transition may briefly reveal an unreviewed source frame. Inspect the complete sequence, including first and last frames, overlays and thumbnails.

Keep a simple acceptance record: asset, reviewer, replacement performed and unresolved permission question. When an asset cannot be cleared, substitute a fully illustrative screen or remove the scene rather than assuming a short appearance will go unnoticed.